The end is near ... Are you ready to file postage statements digitally?

Dec 1, 2023

The U.S. Postal Service is reminding commercial mailers that the end is near for hard-copy postage statements. Publishers who have completed hard-copy Forms 3541 for Periodicals mail or 3602 for Marketing Mail must be able to file these statements digitally by January 28, 2024.

Emailing hard-copy statements, scans or PDFs of statements will not be acceptable. The new process will require publishers to enter data directly into USPS’ PostalOne system.

Publishers needing to convert to a digital process may contract with an approved third-party software vendor or use USPS’ Postal Wizard to enter their data. Postal Wizard is free, but it does not permit use of a single form to enter commingled mail, separate editions (such as in-state and out-of-state editions) or mailings with differentials of weight within a single issue.

The USPS Industry Alert confirming the end of hard–copy statements is available here. 

National Newspaper Association members may view archived webinars, as well. A special session on the transition is available here.